|
| |
Tally
Administrator Information
Please note that we
have given a brief outline for each event area that may be useful for
quick reference. In each section there is a link to additional
in-depth information about that event.
Tally Administrator Q&A's
|
| Ensemble Tally (duets, small ens, medium ens, large
ens) |
MORE INFORMATION
A. Tally Sheets
- Tally sheets are grouped according to ensemble size and then school size
- Find tally sheets and other important info in Tally Admin folder
- Use schedule to fill out scoresheets, tapes, and result envelopes
- If missing these sheets, PLEASE ask the Contest Administrator…we ALWAYS have back-up
copies
B. Scoresheets/Tapes
- Ensembles have 3 judges
- Ensembles have 3 scoresheets
- Ensembles have 2 talk tapes
- Each ensemble has their own result envelope with their info included
- Result envelopes are grouped by school/team and filed in their result bag
- Some duets may perform in the solo area at some contest
C. Rules/Regulations
- There is a 3 minute time limit for ensembles
- We do not "officially" time them
- There is no written penalty if they go overtime
|
D. Judges
- At the end of each performance gather scoresheets and tapes
- Check scoresheet for markouts, writeovers, and judges signatures
- ALWAYS inform judges of upcoming performances (changes, injuries, double check they are judging the correct person, etc.)
- Remember….YOU are responsible and in charge of ALL the ensembles. If there is a tie, discrepancy, etc. and the judges can not work it out quickly, then YOU make the
decision
E. Tallying the Scores
- Once the scoresheets/tapes are collected, total scores on sheets and record them on spreadsheet
- Then total all scores together and record that figure on tally sheet
- Record divisional rating and circle it on tally sheet
- Always double and triple check all addition and recordings on tally sheets
|
|
Contest
Season
Information |
|
|
|
F. Awards
- Each performer in every ensemble receives a ribbon for their div. rating (put these in their result envelope)
- Count the number of performers in each ensemble and record on results envelope (this is for ribbon purposes)
- Once all ensembles in a category are completed, go through to determine high scores in the different age divisions
- Determine winner and perhaps a runner-up in every division (if there is a tie, honor it)
- Once determined, highlight and mark W & RU on tally sheet
- Give a list of the results to whomever is entering data into the computer (could be you)
G. Preparing for Awards Ceremony
- Once numbers of W & RU have been determined put together ensemble trays
- Stack them in the order they will be given (separate stack in duet, small, med, large)
- You are IN CHARGE of the ensemble portion of the Awards Ceremony
|
| Officer Tally- Follow the outline for Ensemble except for the following areas. |
MORE
INFORMATION
A. Scoresheets/ Tapes
- Officers have 3 judges
-Officers have 3 scoresheets
-Officers have 3 talk tapes per officer group (not per routine)
-Each officer group has their own result envelope with their info included
-Result envelopes are grouped by school/team and filed in their result packet
B. Tallying the Scores- this is similar to team tally
-Record scores, total, and divisional rating in the appropriate category in which the officer group is competing
-Mark routines chosen for judges awards
-If an officer group scores Div I in at least 3 routines they have earned a sweepstakes; receive ribbons in their packet
-Count numbers of performers for ribbon purposes (Sweep, A of E)
-If an officer group earns 90s and above from every judge in at least 3 routines, they have earned Award of Excellence (& receive ribbons)
-Add the best 3 total scores for each officer group
-The officer group in each division with the highest overall total score earns BIC officers.
-Runners up can be given
C. Awards
-Once an officer groups' overall divisional is determined fill out an OFFICER TROPHY RESULT FORM for their trophy
-Send trophy forms to the awards table to be attached to the trophy
-Give judges and Best overall awards to Team Tally, prepare awards yourself, or send them to
Awards Table Administrator (depends on set up of contest)
D. Preparing for Awards Ceremony
-Once number of W & RU have been determined, put together awards
-Stack them in the order they will be given (it helps to separate stack in age division or category)
-You are IN CHARGE of the officer portion of the Awards Ceremony
-Prepare all awards pertaining to officers if set-up of contest requires you to ; otherwise send to awards table manager or team tally
|
| Solo Tally |
MORE INFORMATION
A. Tally Sheets
-Soloists names will be grouped on tally sheets according to age/school size divisions
-Find tally sheets and other important info in Tally Admin folder
-Use tally sheets to fill out score sheets, tapes, and result envelopes
-If missing these sheets, PLEASE ask the Contest Administrator…we ALWAYS have back-up
copies
B. Scoresheets/Tapes
-Solos have 2 judges
-Solos have 2 scoresheets
-Solos have 1 talk tapes
-Each Soloist has their own result envelope with their info included
-Result envelopes are grouped by school/team and filed in their result bag
C. Solo Rules/Regulations
-There is a two minute time limit (with a 15 second grace period) for solos
-It is your responsibility to time and record each solo on the tally sheet
-If soloist exceeds time limit, write "overtime = (the time)" and highlight it on the outside of the results envelope; also document it on the tally sheet
-If soloist exceeds time limit, they are no longer eligible to go on to the finals
D. Judges
-At the end of each solo performance, gather scoresheets and tapes
-Check scoresheet for markouts, writeovers, and judges signatures
-ALWAYS inform judges of upcoming performances (changes, injuries, double check they are judging the correct person, etc.)
-Remember…YOU are responsible and in charge of ALL the solos. If there is a tie, discrepancy, etc. and the judges can not work it quickly, then YOU make the
decision
E. Tallying the Scores
-Once the scoresheets/tapes are collected, total scores on sheets and record them on spreadsheet
-Then total all scores together and record that figure on tally sheet
-Record divisional rating and circle it on tally sheet
-Always double and triple check all addition and recordings on tally sheets
F. Awards
-Each soloist receives a medal for their division rating; Silver medal for Div II; Gold medal for Div I (put these in their result envelope)
-Once all soloists have performed, go through each age division and determine high scores for winners and runner-ups
-The number of runner-ups will depend on the number of entrants and break in scores
-Once determined, highlight and mark W & RU on tally sheet
-Write a list of solo finalist for Sound Admin to announce (this should be written in no particular order; people will ask to see the list of finalists)
-Then write 2-3 copies of the solo results
1 for Announcer during Awards Ceremony (or this will be typed and printed out)
1 for Jac-Rac
1 for yourself behind the awards table
G. Preparing for Awards Ceremony
-Once number of W & RU have been determined, put together solo trays and awards (scholarships, etc.)
-Stack them in the order they will be given (it helps to separate stacks in age division)
-You are IN CHARGE of the solo portion of the Awards Ceremony
|
| Team Tally |
MORE INFORMATION
A. Tally Sheets
-Tally sheets are grouped according to Age/School size
-Find tally sheets and other important info in Tally Admin folder
-Use schedule to fill out scoresheets, tapes, and result envelopes
-If missing these sheets, PLEASE ask the Contest Administrator…we ALWAYS have back-up
copies
B. Scoresheets/ Tapes
-Teams have 3 judges
-Teams have 3 scoresheets
-Teams have 3 talk tapes
-Each Team has their own result envelope with their ALL their info included
-Result envelopes are grouped by school/team and filed in their result bag
C. Rules/Regulations
-There is a 3 minute time limit for all categories in Team Competition (Open category =6 minutes)
-We do not "officially" time them
-There is no written penalty if they go overtime
D. Judges
-At the end of each performance, gather scoresheets and tapes
-Check scoresheet for markouts, writeovers, and judges signatures (also job of
head judge)
-ALWAYS inform judges of upcoming performances (changes, injuries, double check they are judging the correct person, etc.)
-Remember….YOU are responsible and in charge of ALL team competition If there is a tie, discrepancy, etc. and the judges can not work it out quickly, then YOU make the decision
-Make sure that you and the Head Judge have a system for the day
E. Tallying the Scores
-Once scoresheets/tape collected, total scores on sheets and record them on spreadsheet
-Then total all the scores together and record that figure on tally sheet (2nd line under individual judges scores)
-Record divisional rating and circle it on tally sheet
-Always double and triple check all addition and recordings on tally sheets
-Mark all judges awards on tally sheet
-Div I in 3 categories = sweepstakes
-90s and above from al judges in 3 categories = GND
-Mark all awards earned on tally sheets
-Keep track of Best Overall Awards on a separate sheet of paper
-Once ANY awards are determined, send results to Awards Table to be assembles
-Once team's overall divisional rating is determined fill out TEAM TROPHY RESULT FORM and send to Awards Table
F. Awards
-Refer to the Rules and Regulations for detailed explanation
G. Preparing for Awards Ceremony
-Instead of "sending results to table" you may need to assemble all awards
-Manage your time wisely; you should have an assistant, BUT stranger things have happened in the past, so please be ready for anything!
-Stack awards in the order they will be given (it helps to separate awards into stacks)
-You are IN CHARGE of ALL TEAM AWARDS
-DOUBLE & TRIPLE CHECK EVERYTHING!!!! |
|
